Ventura County Rose Society
Board Meeting
September 7, 2004
Greenhouse Cafe, Thousand Oak

The meeting was called to order at 6:40 p.m.

1. Review of the 9/25/04 Sequoia bus tour plans
   • The number of participants and non-participants was discussed, with VCRS members paying $20 and non-VCRS members/new members paying $30, with a total of 31 paid participants to date. The cost of the bus is $1110, leaving a $470 balance for the VCRS to pick up (including the $20 paid by the member who canceled). Carolyn at Sequoia will need a final count for insurance purposes.
   • The schedule of pickups in Ventura and Camarillo was finalized, as were the activities and refreshments on the way to, during, and return home from the nursery.
   • A monthly reminder will be send out via email and phone calls will be made to those signed up to confirm the meeting times and places with the attendees.
2. REVIEW 2004
   1. New Board Member. Upon a motion made by Dawn-Marie Johnson and seconded by Jim Delahanty, the Board (including a proxy from Jane Delahanty given to Jim Delahanty) unanimously approved the addition of Pat Moomey as a member of the Board to replace Brian Keele who moved from the area this summer.
   2. Open Chair Positions.
      1. Nominations Committee. Ingrid Wapelhorst will chair; Dawn-Marie Johnson and Pat Moomey will be Committee members.
      2. Newsletter Editor. Some names were suggested and ideas about the requirements of the position were discussed. We will continue to pursue a person or persons for this important undertaking.
      3. Programs Chair 2005. January – Annual VCRS Auction; February – Kay and Bert Grant; March – Baldo Villegas. We need to find a volunteer to set up the remaining meeting nights through 2005.
      4. Phone Call Chairperson. Joanne Smith has volunteered to take over this position.
   3. Upcoming 2004 Programs. October 28th – Clair Martin November 18th – Jim Delahanty has been assured that the Kaelkes will be able to do their presentation despite health issues.
   4. Holiday Party December 16, 2004 was decided on as the date. Dawn-Marie will confirm that the Cowan Center room is reserved for that night and will discuss refreshments with Cindy Mastro.
   5. Bronze Medal award Names were brought up and discussed; Board members will be polled via email when Earl and Arden return from vacation. The nominee must be submitted to the ARS by the beginning of October.
   6. Attaboy and Attagirl Awards Three members will be given this award, which includes a year’s membership in the ARS. Names were brought forward and discussed but more discussion is necessary when all of the Board members are available to vote on possible nominees.
3. REVIEW 2005
   1. Programs Chair for 2005. See above.
   2. Reserve Ventura Room at Cowan Center for 2005 meeting dates. Dawn-Marie to check the dates of our future meetings and reserve the room.
4. OTHER
   1. Thank you to be sent to Kitty Belendez by Dawn-Marie on behalf of the VCRS for introducing the fragrant category into judging .
   2. Get-well card for our November speaker may not be necessary at this date.
   3. October 2, 2004, Moorpark Street Fair, $50 fee for the booth. If we have money in the budget, we may consider participating as a CR Outreach program.

Upon a motion made by Dawn-Marie and seconded by Jim Delahanty, the meeting was adjourned at 7:45 p.m.

Respectfully submitted,
Ingrid Wapelhorst (for Cindy Mastro)

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